While the use of the Internet for sending personal correspondence has been on the rise, when it comes to sending vital or sensitive documents, postal mail continues to be the best option because of the security it provides. Letting your mail courier, however, to simply leave critical business correspondence in your mailbox is definitely not ideal in today’s security-minded world. If you want to protect important mails from unscrupulous individuals, the Certified Mail service of USPS is your best option.
When you opt for certified mail, you get proof the item had been presented at some post office for mailing. With the tracking number that it comes with, you will be able to keep track of the delivery online, and then verify if the item was really received. An extra service returns an acknowledged receipt as proof of delivery.
Then again, travelling to a post office in your area, fill out and affix the certified mail papers – if that post office does have them – is time consuming, labor-intensive, tiresome, and costly.
And let’s admit it, your office manager could direct that time into more productive tasks for the company.
Especially, if you have a law firm, otherwise medical practice, or any other large-volume company which weekly volume of certified mails to send out is quite high. Attaching return receipts to every item can add time to the mailing process even more. But, the task does not end there. There is still the immense records-keeping for each distinct tracking numbers.
Why bother with the pain and annoyance? Why not try the latest software packages for online postage instead? There are two user-friendly formats of the online postage service – the individual adhesive certified mail labels and another one that is added into handy “print at the same time” envelopes.
Whichever way, an online postage software can complete the needed information in a single step while you create your envelope, and then you can attach your label right into the envelope, otherwise print the information alongside your postage, if you are using the integrated mailer variety. Easy, isn’t it?
Additionally, the postage software does all the tracking by itself. Must you confirm if the envelope you sent was actually delivered?
All you have to do is to retrieve that envelope’s tracking number from the records section in the software, meaning that you don’t anymore have to dive into a heap of paperwork for that information alone The information you are looking for is right on your PC or laptop screen.